SOURCE makes change orders effortless allowing procurement teams to increase objectivity in the due diligence process and expedite the contract approval.
Tracking Change Orders against initial contract, various “rebids” of change orders, and multiple change orders over time is a time-consuming activity requiring data extraction and manipulation, often from different Excel-based budgets. R&D procurement teams need to be informed of changes, analyze variances, and evaluate the merit of those changes to deliver solid assessment reports leading to contract modification and approval. Out-of-scope activities are recorded in multiple trackers and CNFs (Change Notification Forms), sometimes by the Sponsors, in other cases by the Service Providers. Significant attention must be dedicated to incorporating out-of-scopes in the change order process.
In conjunction with Clinical Maestro LEAD, SOURCE makes incorporating approved change of scope seamless:
Out of scope tracker is maintained by the service provider in LEAD. In absence of LEAD, the Service Provider can incorporate approved out-of-scope in the change order, directly in the proposal.
Approved out-of-scopes are incorporated into the change order.
Change Order Traceability
Change Orders can be initiated either by Sponsor or Service Provider.
Smart Impact Analysis
The change order bid is submitted through SOURCE for enhanced analyses. This gives the Sponsor the ability to:
- Easily compare summary variances vs. contract or previous change order.
- Conduct in depth analyses at minor task level to compare unit cost, unit hours, changes in rates or effort.
- Compare at granular level any changes in assumptions or cost drivers.
- Post in-line comments and request revisions of budget or assumptions.
With no central repository, industry experts don’t have traceability across proposal stages, from initial award and contract to subsequent tracking of CNFs and Change Orders. Clinical Maestro provides full traceability through all contract stages with SOURCE.